• SocialHour

Social Hour is Friday 4:00 pm 4th Floor

Social Hour is an opportunity to meet others in the department, explain your research, learn about exciting work outside of your group, and have fun. Everyone else in the department will be there every Friday at 4pm on the 4th floor. We will notice if you are not.

Social Hour Czars

If you would like to organize a Social Hour or have any questions, email one of us at cs.ucsd.edu :

Current Social Hour Schedule

SocialHourFall2009

HOWTO Run Social Hour

1. Start planning your theme at least one week in advance.

2. Use the $125 food budget to buy snacks related to your theme. Jeff, Ravi, Zach, and Alden will cover drinks.

3. Make sure to get enough food for everyone in the department to have something.
   1. There are several vegetarians / vegans in the department. Make sure there is something fun for them too.
4. Keep all of your receipts! The department needs receipts to reimburse you.

5. The Monday before your Social Hour, send out a reminder and announce your theme to csepeople.

6. Never mention alcohol of any kind in any Social Hour related email.
7. On the morning of your Social Hour, send out another reminder email.
8. If you can, help the Czars set up on Friday at 3:30 pm (see next section).
9. Set up your event and place food by 4:00 pm.
10. Organize attendees to do something fun (competition is fun).
11. Take lots of pictures of everyone there.
12. After the event, if you can, help clean up. Essentially just undo the setup.
13. Send a tarball of the pictures to Social Hour Czars.

HOWTO Get Reimbursed for Social Hour

1. Put your receipts in an envelope.
2. Put "Social Hour Reimbursement DATE" on the envelope where DATE is the date is the date of the Social Hour you hosted.
3. Put your name on the envelope.
4. Take the envelope to the undergrad advising office (at the end of 1st floor hall toward CUPS) and hand it to the nice person behind the window. Tell him or her that it is for Social Hour reimbursement. He or she will know what to do with it.

   

HOWTO Setup Social Hour

The Czars will take the lead on setup, but if you can help out, that would be great.

1. Move couches and coffee table to edges of room.

2. Move 3 or more tables from the reading room (red X) out into the open area.

3. Move one of the 4th floor water coolers from its wing to the lobby. An office chair with wheels helps with this.

4. Place the water cooler next to a column and plug it in.

5. The Czars will have pitchers and drink mix to make tea and lemonade.
6. If needed, the Czars can also provide plates, napkins, forks, etc. (Emergency extras are in Chez Bob.)

7. The Czars will have the other beverages in a cooler. Make sure the money box is out.

8. At 3:45 pm pick up coffee from the CUPS coffee cart just outside the building.

Social Hour Templates

• BasicSocialHour

• DonutsAndBagelsSocialHour

• MovieSocialHour

• TronSocialHour

• KoboDeluxeSocialHour

• FretsOnFireSocialHour

Past Social Hours

• SocialHourFall2008

• SocialHourWinter2008

Czar's Checklist

Organizers don't need to worry about this stuff. The Czar's have it here to remind themselves what they need to do.

1. Make sure the BevMo depot is sufficiently well stocked.

2. On Friday morning, confirm coffee order with CUPS. Three carafes are usually sufficient.
3. Start set up by 3:30 on Friday.

4. Return the coffee and carafes to CUPS by 5:00 pm.

5. After the event, clean up. Essentially just undo the setup.
6. Upload photos to Flickr account.
7. Record the event on the wiki.

Miscellaneous Information

1. SocialHourKeg